Guidelines for OVRO-LWA Memos
  1. Anyone may submit a memo on any subject, but memos not relevant in some way to the Low Frequency Array at Owens Valley Radio Observatory are discouraged.  Memos discussing scientific issues in low frequency radio astronomy or documenting the hardware and software of the OVRO-LWA are especially welcome.
  2. Memos are not subjected to any kind of review before posting.  Readers should be aware that they may contain errors, and they may express opinions that are controversial.  They should not be assumed to be approved by Caltech or the OVRO-LWA project management.
  3. Once posted, a memo cannot be revised or updated.  This is to facilitate referencing of the memo in later memos (here or elsewhere) or in journal articles or conference papers.  A reader of the citing document must be able to get the memo unchanged from its state when cited.  In this sense, the memo is like a published paper.  However, an author who wants to revise or correct a memo has several options.
    • Create a list of errata as a PDF file and email it to the memo administrator*.  A link to that file will be added to the memo's listing in the index.
    • Withdraw the memo by notifying the memo administrator* by email.  The memo will remain posted, but its status will be marked "withdrawn" in the index.
    • Submit a new memo.  If desired, it can be substantially the same as the original memo but with revisions or corrections; it can have an identical title.  It will get a new number in the series.  The old memo will remain posted.  If the author requests it, the old memo's listing in the index can include a link to the new memo marked "see also" or "superceded by" or something similar.
  4. Memos criticizing earlier memos or proposing alternative designs or methods are allowed.  If the author of such a memo requests it, the index entry of the prior memo can include a "see also" link to the new memo.  However, only the original author can request that it be marked "withdrawn" or "superceded".
  5. If a memo names multiple authors, the person submitting it certifies by doing so that he/she has the permission of all authors.  Subsequent requests for markup of the index will be accepted from any author and it will be assumed that all authors agree.
  6. Memos are numbered sequentially in the order of their submission.  A old document may be submitted and should be dated according to when it was written.  Consequently, the memo numbers may not be chronological.
  7. Submission procedure:  Assign the next unused number from the index  to your memo.  Download this cover page template and edit it by replacing all text of the form $...$ with the appropriate information [number, title, author(s), date].  Prepend the cover page to your memo, and convert the entire document to PDF.  The cover page is not numbered; the memo itself should begin on page 1.  Send the file to the memo administrator* by email.  (If you already have the memo in PDF and do not have a way to prepend the cover page, submit both files.)  In the unlikely event that the memo number you have assigned has already been used (because another memo was submitted before yours but has not yet been posted), you will be notified by email and asked to revise the cover page.
* Email to memo administrator